Lesson 11:
WHAT TOOLS CAN I
USE TO
COLLABORATE
ONLINE?
TOOLS FOR ONLINE
COMMUNICATIO
COLLABORATION
N
• E-mail- helps create a
message to a recipient and
send file as an attachment like
text, graphic, sound, video or
others. It can be sent to one or
more people at the same time
and the conversations are
usually threaded upon
exchange.
COMMUNICATIO
• N
Chat & Instant
Messaging (IM)- is a
faster and simpler alternative
to e-mail. Conversations are
held in virtual ‘chat rooms’,
generally among family,
friends, colleagues,
acquaintances or can be public.
COMMUNICATIO
N Chat- some IM and
• Voice
chat services includes this and
several other services may also
allow you to call any phone
number. These services use
VoIP (Voice over Internet
Protocol), which delivers voice
communications and
multimedia sessions via
Internet.
COMMUNICATIO
•
N
Mobile Messaging
Apps- users can send messages
and make free calls anywhere in
the world. These apps are
available in iOS and Android
platforms.
Examples: WhatsApp, Viber &
WeChat
WhatsApp Viber WeChat
- started in 2009 - a free instant - is operated by a
and has become messaging and Chinese Internet
the most popular calling app that giant ‘Tencent’. It
application in the also offers a large also offers free
instant messaging collection of exchange of
realm. The app is stickers to tickle messages, free
free for the first up text calls, and allows
year and costs conversations. It is you to find new
$0.99 annually for available in PC friends.
the succeeding and mobile.
years.
COMMUNICATIO
N
• Video Chat- a type of IM service
that also makes use of audio and video
features. Video calls held by more than
2 people are called ‘video conference
calls’. It is often used in workplace,
collaborative projects and webinars
(web seminars).
Examples: Skype & Google Hangouts
coordination
• Bitrix24- is a project management
system that provides free storage of up
to 5GB. Users can upgrade their
storage for $39/month. It provides the
option of using either its cloud server
or company’s own server to host
content as well as Gantt charts, layered
task options, time tracking and
management, workload planning,
group chat and video conferencing.
coordination
• MindMeister- is a collaborative
web-based tool that create mind maps
for brainstorming, planning activities
and sharing them with others. It also
offers templates, SWOT analysis,
project planning and live group chat.
Google Apps in general, are a
collection of free collaborative tools
you can use almost on any job or task
you have.
coordination
• Google Calendar- a scheduling
tool downloadable in Android and Apple
devices. It can be accessed by your
Gmail account to keep track all the
important events, manage time, wisely
and improve productivity.
Here, you can create events and
notifications depending on when and
how often you need to be reminded of
these and time zones can be adjusted
accordingly. Google can also auto-
determine an event’s location.
coordination
• Google Calendar-
Sending an invitation for a specific
event can help determine whether or
not the recipients were able to
respond to your invitation or if they
can make the event or not.
Online Collaboration Tools
Reasons to Use:
Bigger Review System- more members engaged
Delivery Speed-access
means bigger faster to
delivery meansthe
reviewing lesswork.
time
spent,
Insteadless
of waiting
sending and getting
a copy morework,
of your projects
youdone
can
faster.
upload your content or provide a link to be
Centralized
accessed by Visual Working
others and Space-
give you multiple
useful users
insights.
can work on the same task and idea which will
lessen miscommunication. They will be regularly
updated on the progress of the development .
Trello
&Kanban
Kanban board-a variation of
the traditional Japanese
Kanban cards. It uses sticky
notes, plastic chips, magnets,
etc. to represent work items in
a production process, and how
each item moves along the
process. Therefore, this
method is highly visual and
focuses more on the stages of
process and the quality of
execution rather than focusing
on deadlines only.
Trello-a relatively easy-to use
Trello
&Kanban
software that is perfect for the
Kanban board methodology of
project management because it
applies the 3 basic elements of
Kanban.
You can create different boards
for different projects or
customize boards to fit
different activities that your
group needs to do.
You can start with a free
account in trello.com
How to
create a
Trello
Board
Step 1: Name your board based on the activity you’ll
manage.
Step 2: Write your workflow with
lists.
Step 3: Add cards (tasks) to your lists
Step 3: Add cards (tasks) to your lists
Step 4: Move cards across the lists
until each task is done.
Step 5: Add stickers on cards or
customize your background
Step 6: Subscribe to the Board.
