Introduction to Data Migration Templates

Version SAP S/4HANA 2023 - Standard Scope - 21.10.2025 © Copyright SAP SE. All rights reserved.

Overview

A migration template (Microsoft Excel XML Spreadsheet 2003 file) consists of different sheets which are visible at the bottom of the migration template. You use the different sheets to specify the
data that belongs to different data structures. For example the migration template for the migration object 'Product', contains a sheet for basic data, a sheet for plant data, and so on. Some sheets
are mandatory, and some are optional.

A migration template is based on the active view of the relevant migration object. You can find information about the active view in the Microsoft Excel XML file. In the file, navigate to File -> Info.
You can find the active view name under Properties -> Tags.

Prerequisites
In the Microsoft Excel XML Spreadsheet 2003 file, navigate to 'File' -> 'Options' -> 'Advanced'. Under the option 'When calculating this workbook:', ensure that the option 'Set precision as displayed'
is selected.
Information about File Sizes
SAP S/4HANA Cloud
If you are migrating data to SAP S/4HANA Cloud, the default size limit for each uploaded XML file is 100MB. If required, you can zip several files together. Note that the combined size of all the
XML files you want to add to the zip file must not exceed 160MB. The limit for zip file is still 100MB.

SAP S/4HANA On-Premise

If you are migrating data to SAP S/4HANA, the default size limit for each uploaded XML file is 100MB.
You can increase the size limit for each uploaded XML file to 160MB by changing the system parameter (icm/HTTP/max_request_size_KB). If required, you can zip several files together. Note that
the combined size of all the XML files you want to add to the zip file must not exceed 160MB. The limit for the zip file is still 160 MB with the adjusted system parameter.

The Field List Sheet

The 'Field List' sheet is one of the first sheets in the migration template. You use this sheet to get an overview of the expected data in one central location.

It contains information about the mandatory and optional sheets, as well as detailed information for each sheet (for example the expected data type and length for the fields in each sheet).

On the 'Field List' sheet, you can view the following information for each field in the migration template:
• The name of the sheet, and whether it is mandatory or optional. Only mandatory sheets have the suffix 'Mandatory', for example 'Basic Data (Mandatory)'. All other sheets are optional.

Note:
You can quickly get an overview of the mandatory and optional sheets by looking at the color of the sheet names at the bottom of the migration template. The name of the mandatory sheets have
the color orange, while the optional sheets have the color blue.
• The group name for the fields in a sheet.
• The individual fields in each sheet, as well as whether fields are mandatory for a sheet.
• Information about the expected format of the individual fields, for example the data type and length.

Note:
In the field list sheet, certain technical information about the fields is hidden by default. The columns 'SAP Structure' and 'SAP Field' (columns 8 and 9) are hidden by default. The column 'SAP
Structure' is the technical name of the structure that the field belongs to. The column 'SAP Field' is the technical name of the field. To unhide these columns, select the columns adjacent to either
side of the columns that you want to unhide. Right-click your selection, and choose 'Unhide'.

If you want to extract data from SAP ERP, the technical name of structure and the technical name of the field often corresponds to the SAP ERP table name and field name. Also, the SAP Release
Note (2568909) for SAP S/4HANA Cloud data migration content uses the technical names of the structures and fields.

Working with Sheets

For each migration template, you need to specify data for the mandatory sheets, and for the optional sheets that are relevant for your project:
• Mandatory sheets (orange)
Mandatory sheets represent the minimum set of data you must provide for data migration. Fill in all mandatory fields.
• Optional sheets (blue)
Use optional sheets depending on your migration scope and available legacy data.

Viewing Additional Information for Each Column

In row 8, you can view the field names in SAP S/4HANA, as well as additional information such as the expected format (for example the data type and length). Note that you must expand the row to
view this additional information.
Some fields are mandatory, and some are optional. The wildcard character (‘*’) beside the name of a field indicates that the field is mandatory.

Note:
Although an optional sheet may contain mandatory columns, if the sheet is not relevant for your project, there is no need to fill the mandatory columns in the sheet with data.

Note:
Rows 4, 5, and 6 are hidden by default. Row 4 is the technical name of the structure (corresponds to the sheet name). Row 5 is the technical name of the field (corresponds to row 8 - the field
description). Row 6 contains technical information such as the data type and length.
To unhide these rows, select the rows adjacent to either side of the rows that you want to unhide. Right-click your selection, and choose 'Unhide'.

Working with Different Data Types

You can view the data type for a field in row 8 (see 'Viewing Additional Information for Each Column' above). Depending on the field, one of the following data types may be required:

• Text
Letters, numbers, and special characters are permitted. In the SAP S/4HANA migration cockpit, you can map the values of certain fields with the data type text (usually those fields with Length: 80)
to their correct SAP S/4HANA target values. You can do this value mapping in the SAP S/4HANA migration cockpit when you start the transfer (in the step 'Convert Values').

• Number
Enter numbers with decimals in the relevant country-specific format, for example 12.34 (United States) or 12,34 (Germany). For fields with decimals, the declared length includes decimals (if
required), for example if the information for the column states: Length: 8, Decimals: 3, then a number such as 12345.678 is permitted. Note that decimal places are not mandatory. In this example,
you can specify a whole number up to length 8 without decimal places, for example ‘1’. This number would be set to ‘1.000’ internally. For negative numbers, ensure that a minus sign ('-') directly
precedes the number, for example '-100'. Note that currencies with more than 3 decimal places are not supported.

Note that the maximum field length supported by Microsoft Excel is 15 digits (including decimals). If you have longer numbers, use the option for transferring data to S/4HANA using staging tables.

• Date
Enter the date in your country-specific format, for example 12/31/1998 (United States) or 31.12.1998 (Germany). Note that Microsoft Excel automatically recognizes different date formats and
transforms them automatically to the correct XML format.
• Time
Enter the time in the format HH:MM:SS, for example [Link]

Copying Data to a Sheet

When copying data to a sheet from Microsoft Excel, always right-click the relevant cell and choose the paste option 'Values (V)'. Avoid pasting data that includes formatting and formulas into the
migration template, as this will corrupt the structure of the XML migration template.

Using the Find and Replace Function

Do not use the Microsoft Excel function 'Find and Replace'. If you change data by using this function, you may also unintentionally change the field names and corrupt the structure of the XML
migration template.

Saving the Migration Template

Ensure that you only save the migration template as a Microsoft Excel XML Spreadsheet 2003 file. Other file types are not supported by the SAP S/4HANA migration cockpit.

Important Information

Do not make any changes to the structure of the migration template, specifically:
• Do not delete, rename or change the order of any sheet in the migration template.
• Do not change the formatting of any cells.
• Do not use formulas.
• Do not hide, remove, or change the order of any of the columns in the migration template.

Note:
Any changes to the sheets will result in a corrupted XML structure. Such modified migration templates are not supported by the SAP S/4HANA migration cockpit.
Field List for Migration Object: Condition record for batch determination (for all areas)
Version SAP S/4HANA 2023 - Standard Scope - 21.10.2025 © Copyright SAP SE. All rights reserved.

Sheet Name Group Name Field Description Importance Type Length Decimal
Condition Records (mandatory)
Key Condition Record Number mandatory for sheet Text 10
Condition Settings Condition Type (Strategy Type) mandatory for sheet Text 80
Application mandatory for sheet Text 80
Condition Settings Condition Table Number mandatory for sheet Text 80
Sort Rule (Sort Sequence) Text 80
Class Name Text 80
Validity Validity Start Date mandatory for sheet Date
Validity End Date Date
Selection Control Selection Type Text 80
OB Purity (For Original Batches) Text 80
Batch Split No. of Batch Splits Number 3
Indicator: Changes Allowed Text 1
Indicator: Overdelivery Allowed Text 1
Quantity Proposal Quantity Proposal Number 3
Indicator: Dialog Batch Determination Text 1
Display UoM Text 80

Condition Table Keys (mandatory)

Key Condition Record No. mandatory for sheet Text 10
Field Name mandatory for sheet Text 30
Condition Key Field Value Text 100

Characteristics
Key Number of Condition Record mandatory for sheet Text 10
Characteristic Name mandatory for sheet Text 80
Sequence Number mandatory for sheet Number 4
Allowed Values in Characteristic Value (CHAR) Text 70
Character Format
NUM/CURR/DATE/ Code for Value Dependency Text 1
TIME
Allowed Values in Internal Floating Point From Number 16 16
Decimals Format Internal Floating Point To Number 16 16
Base Unit of Measure From (ISO Format) Text 80
Base Unit of Measure To (ISO Format) Text 80
Allowed Values in Date Lower Boundary for Date-Interval Date
Format Upper Boundary for Date-Interval Date
Allowed Values in Time Lower Boundary for Time-Interval Time
Format Upper Boundary for Time-Interval Time
Source Data for Migration Object: Condition record for ba
Version SAP S/4HANA 2023 - Standard Scope - 21.10.2025 © Copyright SAP SE. All rights reserved.

Key Condition Settings

Condition Record Number* Condition Type (Strategy Type)* Application*
on record for batch determination (for all areas)

Condition Settings
Condition Table Number* Sort Rule (Sort Sequence) Class Name
Validity Selection Control
Validity Start Date* Validity End Date Selection Type
Selection Control Batch Split
OB Purity (For Original Batches) No. of Batch Splits Indicator: Changes Allowed
t Quantity Proposal
Indicator: Overdelivery Allowed Quantity Proposal Indicator: Dialog Batch Determination
osal
Display UoM
Source Data for Migration Object: Condition record for ba
Version SAP S/4HANA 2023 - Standard Scope - 21.10.2025 © Copyright SAP SE. All rights reserved.

Key Condition Key

Condition Record No.* Field Name* Field Value
on record for batch determination (for all areas)
Source Data for Migration Object: Condition record for ba
Version SAP S/4HANA 2023 - Standard Scope - 21.10.2025 © Copyright SAP SE. All rights reserved.

Key
Number of Condition Record* Characteristic Name* Sequence Number*
on record for batch determination (for all areas)

Allowed Values in Character Format NUM/CURR/DATE/TIME Allo

Characteristic Value (CHAR) Code for Value Dependency Internal Floating Point From
Allowed Values in Decimals Format
Internal Floating Point To Base Unit of Measure From (ISO Format) Base Unit of Measure To (ISO Format)
Allowed Values in Date Format Allowed Values in Time Format
Lower Boundary for Date-Interval Upper Boundary for Date-Interval Lower Boundary for Time-Interval
wed Values in Time Format
Upper Boundary for Time-Interval