CBPM Form F-10
KALAHI-CIDSS NATIONAL COMMUNITY DRIVEN DEVELOPMENT
PROGRAM
Office of the Barangay Sub-Project Management Committee
Barangay: _________________________
Municipality: ________________________
Province: __________________________
PURCHASE ORDER FOR GOODS (COMMUNITY
BIDDING)
Name of Supplier:_ (Registered Business Name) P.O. No: (Based on number
POs issued)
Address:__________________________________________ P.O Date:_______________
In accordance with the canvass dated (date of Bid/Quotation of the supplier) , the Barangay
Sub-Project Management Committee (C/BSPMC) of Barangay _____________ requests
you to supply and deliver the items detailed below:
Items
Description/Specs of Items Qty Unit Unit Cost Total Item Cost
No.
In Case of Staggered Delivery:
Items must be grouped per delivery
period and each schedule shall include
notation such as but not limited to this
example:
1 Portland Cement 10 bags
2
Sub-Total
First Delivery Period: To be delivered within 15 CD from the acceptance of Award
Deadline of delivery: 15 August 2016
Place of delivery:________________
1
2 Portland Cement 10 bags
Sub-Total
st
Second Delivery Period: To be delivered within 10 CD from deadline of 1 delivery
Deadline of delivery: 25 August 2016
Place of delivery:________________
------ Nothing Follows -------
(after the last item)
TOTAL BID AMOUNT P
Amount in Words:
TERMS & CONDITIONS: In case of delay in delivery, “Liquidated damages will be deducted
to the final payment. The basis of computation of LD is one percent (1%) of the cost of all
the goods, scheduled for delivery or to be performed, after the deadline plus any approved
time extension until completion of the deliverables. Number of days shall be based from the
agreed completion date (or deadline of delivery) until the completion date (or full delivery).
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(Weekends, and holidays included); otherwise, 1/10 of 1% for contracts higher than 10M. In
no case shall the sum of liquidated damages exceed ten percent (10%) of the contract
amount. If it does, the contract deemed automatically terminated by the C/BSPMC, without
prejudice to other courses of action and remedies available to it.
Payment Mode is by Check upon acceptance of completed delivery (per batch)
The following document shall be deemed to form and be read and construed as part of this
Purchase Order, viz:
- Form of Bid
- Invitation to Bid
- Instruction to Bidders (for goods)
- Bid Data Sheet (for goods)
- Conditions of Contract (for goods)
- Technical Specification
- Program of Works
- Bid Security
- Delivery Schedule
- BAC Resolution Recommending the Award
- Abstract of Bids
- No Objection Letter (NOL)
- Notice of Award (signed)
- Performance Security
The C/BSPMC reserves the right to accept or reject any part of the items delivered which
are not in accordance with the specifications.
Funds Available:
SIGNATURE OVER PRINTED NAME Date ________
Brgy. Treasurer
Very truly yours,
SIGNATURE OVER PRINTED NAME
Chairperson, C/BSPMC Date: _______
Conforme: SIGNATURE OVER PRINTED NAME Date ________
(Name and signature of the Registered Owner)
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FIRST DELIVERY
Inspected/Tested by: SIGNATURE OVER PRINTED NAME
Date:__________
(Monitoring and Inventory Team)
Received by: SIGNATURE OVER PRINTED NAME
(Storekeeper/Bodegero) Date:__________
_________________________________________________________________________
SECOND DELIVERY
Inspected/Tested by: (SIGNATURE OVER PRINTED NAME) Date: _____________
Monitoring and Inspection Team
Received by: (SIGNATURE OVER PRINTED NAME) Date: ______________
Storekeeper/Bodegero
TERMS AND CONDITIONS
1. All bid prices herein are valid, binding and effective until the completion of
contract.
2. The AWARDEE shall post a required Performance Security in favor of the BSPMC
after the signing of PO and prior to the release of Bid Security.
FORM OF PERFORMANCE SECURITY MINIMUM AMOUNT
a. Cash, cashier’s check/manager’s check; or 5% of Contract Price
b. Bank guarantee confirmed by a reputable bank; 10% of Contract Price
Reputable Bank refers to a bank that is recognized and a member of the
Philippine Deposit Insurance Corporation (PDIC)
3. AWARDEE shall be responsible for the source(s) of his
supplies/materials/equipment shall make deliveries In accordance with schedule,
quality and specifications of the award and purchase order. Failure by the
AWARDEE to comply with the same shall be ground for cancellation of the award
and purchase order and for re-awarding the item(s) to the ALTERNATE
AWARDEE.
4. Subject to the provisions of the preceding paragraph, where AWARDEE has
accepted a purchase order but fails to deliver the required product(s) within the
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time called for in the same order, he shall be extended a maximum of 10% of
the contract duration under liquidated damages to make good his delivery.
Thereafter if AWARDEE has not completed delivery within the extended period,
the subject purchase order shall be cancelled. The DEFAULTING AWARDEE is
subjected to future disqualification to any KC-NCDDP procurements, without
prejudice to the imposition of other sanctions.
5. All deliveries by suppliers/contractors shall be subject to inspection and
acceptance by the (C/BSPMC through insert name of representative). All
necessary laboratory tests undertaken by the (C/BSPMC through insert name
of representative) on the item(s) shall be for the account of the
supplier/contractor.
6. Rejected deliveries shall be construed as non-delivery of product(s)/item(s)
so ordered and shall be subject to liquidated damages, subject to the terms and
conditions prescribed under paragraph 4 hereof.
7. Supplier shall guarantee his deliveries to be free from defects. Any defective
item(s) / product(s) therefore that may be discovered by the (C/BSPMC through
insert name of representative) within twelve (12) months after acceptance of
the same shall be replaced by the supplier with seven (7) calendar days upon
receipt of a written notice to that affect.
8. All duties, excise and other taxes and revenue charges, if any, shall be for the
supplier’s account.
Instructions to the User:
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