Multitasking Without Burnout

Your to-do list shouldn't control your life. 6 methods that kept me from losing my mind: (And doubled my output) 1. The Two-Minute Rule If something takes less than two minutes, do it immediately. Not later. Not tomorrow. But now. This simple rule prevents small tasks from snowballing into overwhelming anxiety. --- 2. Never Miss Another Detail I used to scramble taking notes during meetings + interviews, missing key points and action items. Now, I use Rev’s VoiceHub to auto-record and transcribe everything. It’s more accurate than alternatives like OtterAI and it’s easy to share the info with my team. --- 3. The Focus Formula 3 hours of deep work beats 8 hours of shallow work every time. Block your calendar, turn off notifications, set a timer, and just start. Watch your output soar. --- 4. Energy Management > Time Management Stop planning your day around the clock. Instead, match tasks to your natural rhythms – creative work in the morning, meetings after lunch, admin work when energy dips. Work with your body, not against it. --- 5. The Weekly Reset Ritual Every Sunday, clear your inbox, plan your priorities, set three main goals, and prepare your workspace. This turns Monday from a bottleneck into a launchpad. --- 6. Automate Everything Possible If you do something more than twice, automate it. From email templates to calendar scheduling, let tech handle the routine so you can focus on what matters. --- These tools & techniques will help you stay organized, manage your time better, and maintain your sanity. Try them out and see which ones work best for you. Reshare ♻ to help others. And follow me for more posts like this.

"𝗖𝗹𝗶𝗲𝗻𝘁𝘀 𝗹𝗼𝘀𝗲 𝗺𝗼𝘁𝗶𝘃𝗮𝘁𝗶𝗼𝗻 𝗯𝗲𝗰𝗮𝘂𝘀𝗲 𝗰𝗼𝗮𝗰𝗵𝗶𝗻𝗴 𝗶𝘀 𝘁𝗼𝗼 𝗹𝗼𝗻𝗴" is the 𝗯𝗶𝗴𝗴𝗲𝘀𝘁 𝗺𝘆𝘁𝗵 I've heard coaches believe. After coaching 100+ clients, I've learned something different. Clients don't lose motivation because of time - they lose it when they can't see their progress. Here's what I discovered works every single time: 1️⃣ 𝗖𝗿𝗲𝗮𝘁𝗲 𝗶𝗱𝗲𝗻𝘁𝗶𝘁𝘆 𝘀𝗵𝗶𝗳𝘁𝘀 Don't just track goals. Track how they're becoming different. "You're not just hitting sales targets, you're becoming a confident closer." 2️⃣ 𝗕𝗿𝗲𝗮𝗸 𝗱𝗼𝘄𝗻 𝘁𝗵𝗲 𝗯𝗶𝗴 𝗴𝗼𝗮𝗹𝘀 Nobody stays motivated chasing a mountain. Create weekly milestones that feel achievable. 3️⃣ 𝗠𝗮𝗸𝗲 𝘁𝗵𝗲𝗺 𝘁𝗵𝗲 𝗵𝗲𝗿𝗼 Stop being the expert who has all answers. Be the guide who helps them discover their own solutions. 4️⃣ 𝗖𝗿𝗲𝗮𝘁𝗲 𝗮𝗰𝗰𝗼𝘂𝗻𝘁𝗮𝗯𝗶𝗹𝗶𝘁𝘆 𝗿𝗶𝘁𝘂𝗮𝗹𝘀 Daily check-ins, weekly reviews, monthly celebrations. Build a rhythm that keeps them moving. 𝗧𝗵𝗲 𝘁𝗿𝘂𝘁𝗵 𝗶𝘀: Motivation isn't something you create once. It's something you nurture every day. 𝗧𝗵𝗲 𝗸𝗲𝘆 𝗶𝘀 𝘁𝗼 𝗺𝗮𝗸𝗲 𝗽𝗿𝗼𝗴𝗿𝗲𝘀𝘀 𝘃𝗶𝘀𝗶𝗯𝗹𝗲, 𝗻𝗼𝘁 𝗷𝘂𝘀𝘁 𝗽𝗼𝘀𝘀𝗶𝗯𝗹𝗲. What's your best tip for keeping clients motivated? Share below 👇 Get the Clarity You Need! Schedule Your Exclusive 1:1 Call Today. #Coaches #clients #success #business #growth

As we head into the final quarter of the year, many of us are feeling the pressure to finish strong. I get asked a lot about how I stay energised and productive, especially with all the travel I do for work. I discovered early on in my career that the key to peak performance lies in managing my energy, not just my schedule. Here are a few things I’ve learned that help me keep my energy levels high—even during the busiest seasons: 1. Focus on what fuels you: For me, it’s staying hydrated, getting out for a run, and carving out moments of mindfulness. These little habits might sound simple, but they’re non-negotiable for keeping my energy up. 2. Work with your energy peaks: I’ve learned when I’m most productive, and I schedule my most important tasks during those high-energy windows. Instead of forcing myself to push through, I maximise my natural rhythm. 3. Rest is non-negotiable: Travelling can take a toll, so I’ve made it a habit to schedule downtime. Whether it’s grabbing a healthy meal or getting some quiet time, rest allows me to recharge and give my best to the work ahead. 4. Small habits, big impact: Regular breaks, avoiding distractions (hello, social media), and deep breathing exercises are simple but powerful ways to stay focused and energised throughout the day. As we head into Q4, I encourage you to ask yourself: How are you managing your energy? What’s one way you’ll prioritise your energy for the rest of the year? #EnergyManagement #FinishStrong #LeadershipTips

Everyone knows how to make a to-do list. But 92% of us never finish what's on it. That hit me hard when I realized my own lists were full of unfinished tasks. But what I learned is this: It’s not about managing tasks—it’s about managing impact. Here are three simple strategies that changed how I work: > The 3-3-3 method: Focus on 3 key tasks that drive growth for me, two of them are- writing one piece of high-value content daily and learning one new technical skill each month. Prioritize 3 activities to build relationships e,g having virtual coffee chats with team members Commit to 3 goals for personal growth. Currently, I am working on mastering public speaking and developing a consistent meditation practice (20 minutes daily) Everything else goes on a “later list.” > The power hour: Start your day with 60 minutes of focused work on your most creative or impactful task—before touching your inbox. For me, this means ____ > The impact filter: Before adding a task, ask: “Will this move me closer to my goals?” This one question helps me avoid busywork and focus on what truly matters. A to-do list isn’t just about getting things done—it’s about driving results that count. What’s one thing you do to stay productive? Let’s share ideas below!

The best reflection habit I follow every month: The Monthly Audit. In the hustle of daily tasks and long-term goals, it's easy to lose sight of how far you've come and where you're truly heading. Here are 2 steps I follow in my monthly audit routine: 1. Review & Reflect: ↳ Gather your tools:  Grab your journal, planner, or any medium that resonates with you. ↳ Recap the month:  Briefly list your goals, intentions, and major events. ↳ Reflect on progress:  For each goal, honestly assess your progress. Did you achieve what you set out to do? What were the roadblocks? Celebrate your wins, no matter how small. ↳ Identify patterns:  Look for recurring themes, challenges, or areas where you consistently excel. 2. Analyze & Adjust: ↳ Evaluate effectiveness:  Were your goals realistic? Did your chosen strategies work? ↳ Acknowledge roadblocks:  What held you back? Were these external factors or areas within your control? ↳ Adapt and adjust:  Based on your reflections, refine your goals for the next month. Adjust your strategies or timelines if needed. Remember, flexibility is key! Now the next step is to plan and prepare based on these insights. This has helped me navigate life with intention and purpose! I hope this helps. #growthmindset #audit #linkedintips #personalbranding

Ever found yourself just going through the motions, ticking tasks off your list but unsure if you're really on the right track? You're definitely not alone. Just last week, on the Career Shifts Podcast, I spoke with Phani Pattamatta, who shared his unique approach to self-assessment, "Chintan Baithak," or what he calls a personal brainstorming session. Imagine this: sitting quietly in a corner, reflecting on the past year, jotting down your strengths, weaknesses, opportunities, and threats (SWOT), and setting clear "North Star" goals. Then pinning these goals on a soft board to keep them in view daily, which helps you stay aligned with your aspirations. Well, this is exactly what he did all these years. In many corporate settings, it's the season for annual appraisal conversations, where managers review our performance. Sometimes, their views differ significantly from our self-assessment. While organizations mandate these annual reviews, there’s a huge opportunity for us to adopt Chintan Baithak in our personal lives. Why consider integrating Chintan Baithak into your routine? Here are some compelling reasons I've discovered: ➡ Enhances Clarity and Focus Regular sessions help dispel the fog around your goals. By revisiting what you aim to achieve, you stay on a clear path and avoid drifting from your core objectives. ➡Promotes Accountability This reflective practice demands brutal honesty about your successes and failures. This level of honesty increases your accountability, urging you to own your progress and adjust as needed. ➡Facilitates Continuous Improvement Acknowledging what didn’t work isn't just about recognizing failures; it's about turning those insights into actionable steps. This fosters a habit of continuous self-improvement. ➡Helps Manage Stress Understanding what needs adjustment and having a plan reduces anxiety. When you're clear about your direction and next steps, the stress of uncertainty fades away. ➡Strengthens Decision-Making Regular Chintan Baithak sessions improve your ability to make decisions that are aligned with your long-term goals, based on a clear understanding of past outcomes and current objectives. As we navigate the season of annual reviews, why not apply a similar reflective approach to your own life? Like formal performance reviews, this practice can spotlight your growth areas and celebrate your achievements. The keys to benefiting from Chintan Baithak are consistency and absolute honesty with yourself, which I had also heard from my other mentor, Tarun Nallu. Trust me, the clarity that comes from this exercise is a game-changer! Also, don't forget to join me for the next episode of Career Shifts tomorrow, Wednesday, 15 May 24, at 7 PM IST, where I'll be speaking with Raja Krishnamoorthy (Kitty), an acclaimed actor & distinguished Talent & Organizational Development consultant. #SelfReflection #ChintanBaithak #careershifts

In my first leadership role, I never left work before 9:00 p.m. I used to carry a list of the things I needed at the drugstore, but never made it because the drugstore closed before I left work. One day, a mentor visited me at the education nonprofit I was running at the time. I showed her the list and joked about never making it to the store. She asked me why I wasn’t leaving work earlier and I said, “Well, there's so much to do, and my staff likes to stay late, so I have to stay late.” She pushed back: “Jen, you have to go home so they can go home.” She was right. I needed to model how we prioritize our time. Her advice to me: make a Mission To-do List. Here’s how it works: 1️⃣ Put your mission across the top of a piece of paper and your to-do list down the side 2️⃣ Go through every item to see how much it actually drives the mission or not 3️⃣ Remove any items that are not critical to achieve your mission (or at least move them to the bottom of the list) The exercise inspired me to slim down both my own to-do this and the list for our team. Suddenly, the t-shirts for our summer field trip didn’t seem so important, especially in comparison to finalizing the Algebra curriculum. We focused on the things that mattered and removed or reprioritized the rest. The mission-based to-do list is a powerful exercise that I’ve used with every team since. At Rising Team, we call it BGF, which stands for “Boat Go Faster.” It's based on a winning British rowing team that asked themselves the same question about every addition to their regimen before the Olympics—”Will it make the boat go faster?” In my experience, focusing our to-do list doesn't diminish our productivity. If we do the more important things first, there's often still time to get to extra pet projects. What a mission-based to-do list does is protect our time and energy for the things that matter most—our mission and our team's well-being. 📃 Tell me: Is there anything you can take off your to-do list today? 👇🏼 #leadership #teamdevelopment #prioritization —- Like this post? Follow me for more insights on leadership, team building, and the future of work. Subscribe to my LinkedIn newsletter Leadership is Everywhere: https://lnkd.in/g_VETsRY

One thing I’ve learned from coaching leaders — and from being alive for 53 years — is that plans rarely go as planned. The timeline shifts. A key player leaves. Priorities pivot. And how you respond makes all the difference—to your results, your relationships, and your resilience. Flexibility is about showing up—curious, calm, and ready to shift when needed. The most successful professionals I know build their mental and emotional flexibility like they would their physical flexibility. Want to strengthen yours? Try this: 1. Shake up your routine on purpose. New coffee shop. Different order of tasks. Eat breakfast before checking your email. (You can do it — I believe in you!) Just to stay limber. 2. When change hits, name your emotion before jumping into action (“I’m annoyed—and I’ve got this”). 3. Keep “Plan B” thinking on deck. Ask yourself: “If this doesn’t go as expected, then what?” 4. Don’t do it alone. A quick gut-check with a trusted colleague can help you reset faster and move forward smarter. 5. After the dust settles, ask: What did I learn? What would I do differently next time? What am I proud of? Plans may change. No, plans WILL change. You don’t have to fall apart with them. #resilience #emotionalintelligence #changemanagement

It’s easy to feel overwhelmed and lose focus. It's easy to say you're going to get to a task later. Even if that task makes it to a to-do list, that list can become a never-ending reminder of tasks not done. 📝 I am passionate about #TimeManagement As a frazzled new Sales Leader, I realized quickly that I needed to actively manage my time. I couldn't lose days where I worked my a** off all day and then asked myself - what the heck did I even do today? As a Founder, owning my time became a renewed passion. For the first time, ever, I get to decide exactly how to spend my days and I want to spend them doing work that drives impact and joy. One of my favorite time management techniques is having a to-do list that I actually use. To-do lists are a STRUGGLE for me. Two tips if you also struggle with to-do lists: ❌ If the task will take more than an hour to complete, don't put it on a to-do list. ❌ If the task doesn't need to be done in the next 1-2 weeks, don't put it on a to-do list. ✅ If you relate to those struggles, skip straight to step 4: DIARISE I created and follow this Flow Your To-Do List Framework for every other task. The Flow Framework is built on four pillars: DO, DELEGATE, DELETE, and DIARISE. 1. DO: For tasks that are both important and urgent, action is key. These are the tasks that need to be completed in the next 1-2 weeks. If a task is critical, it’s worth your immediate focus. 2. DELEGATE: You can’t do everything, and that’s okay. Delegate tasks that don’t require your personal touch. Whether it's automating, outsourcing, or assigning them to your team, delegating frees you on tasks that make the biggest impact or bring you the most joy. 3. DELETE: Not every task deserves your attention. If something isn’t essential or isn’t aligned with your goals, it’s time to let it go. Free yourself from low-priority tasks that don’t push you forward. 4. DIARISE: Some tasks aren’t urgent but still important. These are the ones you diarise—scheduled for later, using time-blocking or goal-setting techniques. By diarising larger, long-term tasks, you ensure they get done without overwhelming your current workload. ✅ PRO TIP: Use the PATH goal-setting framework to diarise major tasks, breaking them down into smaller steps that are easier to manage. Want to help your team improve their time management skills? Let's talk about time management training using the Flow & PATH Frameworks. Drop "PATH" in the comments to learn more.

The Case of the Costly Error Once upon a time, a critical bug in a bustling software company was reported in their flagship product just days before a major release. Panic spread through the team like wildfire. The bug was complex, and time was running out. At first, the team tried the usual approach—frantic debugging and patching. But the bug kept reappearing like a stubborn ghost. As deadlines loomed closer, frustration mounted. That's when Jane, one of the senior developers, stepped in. She suggested a different approach: structured problem-solving. She gathered the team in a meeting room and laid out a plan: 01. Define the Problem: They dissected the bug, identified its specific behaviors, and defined the problem statement clearly. 02. Collect Data: They gathered data on when the bug occurred, what actions triggered it, and the system conditions at that moment. 03. Generate Hypotheses: The team brainstormed potential causes, generating multiple hypotheses. 04. Test Hypotheses: They systematically tested each hypothesis individually, isolating variables and gathering more data. 05. Analyze Results: Based on the data collected, they analyzed the results of each test and eliminated hypotheses that didn't hold up. 06. Implement Solution: Finally, they identified the root cause and implemented a solution that fixed the bug once and for all. The bug was squashed, and the release went off without a hitch. What could have been a disaster turned into a valuable lesson. Structured problem-solving saved the day! → When faced with a daunting challenge, don't rush into solutions. Take a structured approach. #dhandhekafunda ps: Structured problem-solving approach acts as a compass when you are not emotionally trapped in the situation. If you are, have another competent individual take the lead. At least be that structured ;)